Flexible Leave Policy Engine
Configure unlimited leave types with custom accrual rules, entitlements, carryover limits, blackout periods, and minimum notice requirements. Apply different policies per team, department, or country.
Trusted by 50,000+ companies · Free forever
Leave Management System
Built for HR Teams
Day Off is the complete leave management software that automates your HR workflows — from policy configuration and leave requests to multi-level approvals, compliance reporting, and payroll-ready exports.
Free leave management software · No credit card required · Set up in 5 minutes
Leave Management Software
Your Complete Leave Management System in One Dashboard
HR managers get full visibility. Employees get self-service. Managers get one-tap approvals. Everyone gets the information they need, instantly.
Leave Management Software Features
The Leave Management System HR Teams Actually Need
From policy setup to payroll exports, Day Off covers the full lifecycle of employee leave management — without the complexity of legacy HR systems.
Multi-Level Approval Workflows
Build approval chains that match your org structure. Route requests to direct managers, HR business partners, or department heads — in sequence or parallel. Delegate approvals during absences automatically.
HR Compliance & Audit Reports
Generate leave reports by employee, team, date range, or leave type. Full audit trails on every leave request and approval decision. Export to Excel for payroll processing and compliance documentation.
Multi-Country Holiday Calendars
Support employees across 60+ countries with pre-loaded national holiday calendars. Each location automatically excludes local public holidays from leave calculations. Perfect for global HR teams.
Employee Self-Service Portal
Employees manage their own leave: check balances, submit requests, view their leave history, and see the team calendar — without contacting HR. Reduce HR admin queries by up to 80%.
HRIS & Payroll Integrations
Connect Day Off to your payroll and HR systems via REST API. Export leave data in standard formats for payroll processing. Sync employee records automatically when staff join or leave.
Why HR teams choose Day Off
The Leave Management Software That Reduces HR Admin by 80%
Legacy leave management systems are complex, expensive, and hated by employees. Day Off gives HR all the control and compliance they need — wrapped in a system everyone actually wants to use.
- Configurable leave policies for every employment type and country
- Full audit trail on all leave requests, approvals, and policy changes
- Automated notifications eliminate manual HR follow-up emails
- Payroll-ready leave exports reduce manual data entry for payroll teams
- GDPR-compliant data handling and role-based access control
- Scales from 10 to 10,000 employees without additional HR overhead
Implementation in minutes
Set Up Your Leave Management System in 3 Steps
No IT department needed. No 6-week implementation. Up and running in under 10 minutes.
Configure Your Policies
Set up leave types, entitlements, accrual rules, approval chains, and holiday calendars. Import existing employee data via CSV or add team members manually. Done in minutes.
Employees Go Self-Service
Employees log in, see their leave balances, submit requests, and track approval status — all without contacting HR. Managers receive automated notifications for every new request.
HR Gets Complete Visibility
Real-time dashboards show absence rates, leave balances, and upcoming time off across the whole organisation. Generate compliance reports in seconds. Export for payroll with one click.
Integrations
Connect Your Leave Management System to Your HR Stack
Day Off integrates with the tools HR teams already use, from calendar apps and messaging platforms to payroll systems via API.
Google Calendar
Outlook Calendar
Slack
Microsoft Teams
Google Workspace
REST API
REST API
Customer reviews
HR Teams Trust Day Off as Their Leave Management System
Join 50,000+ companies who have modernised their HR leave management with Day Off.
"This leave management system is really useful and fills a genuine gap. Getting 30 employees set up was fast and easy. The developers are very responsive and the system just works."
"Excellent leave management system — it solved the HR problem I was hoping to fix and freed up significant time and resource. Calendar integration and email approvals are outstanding."
"This system solved our HR communication gap completely. Effortlessly keeps track of staff absences — which was not happening before. Simple, reliable, and the whole team loves it."
FAQ
Leave Management System — Frequently Asked Questions
Common questions about our free leave management software.
What is a leave management system?
A leave management system is HR software that automates employee leave from end to end: policy configuration, entitlement tracking, request submission, multi-level approvals, and compliance reporting — replacing spreadsheets and manual processes.
How is leave management software different from a spreadsheet?
A proper leave management system enforces policies automatically, sends notifications, prevents double-booking, provides audit trails, integrates with payroll, and scales to any team size — things spreadsheets can never do reliably.
Can the leave management system handle global teams?
Yes. Day Off supports 60+ countries' national holiday calendars, multiple time zones, and multi-currency configurations. You can apply country-specific leave policies to each team or location independently.
Is the leave management software GDPR compliant?
Yes. Day Off is GDPR compliant with role-based access control, data encryption, audit logging, and data retention controls. Employee leave data is handled securely and in accordance with data protection regulations.
Can I migrate from our current leave system to Day Off?
Yes. Day Off supports CSV import for employee records and opening leave balances. Most companies complete their migration in a single afternoon with no IT support required.
Does Day Off integrate with payroll systems?
Day Off provides REST API access and Excel/CSV exports in payroll-compatible formats. Many payroll providers can consume these exports directly, or your payroll team can use the exported data for manual processing.
Modernise Your Leave Management Today
Join 50,000+ companies who replaced their HR leave spreadsheets with Day Off. Free leave management software, forever.
Free forever · No credit card required · Set up in 5 minutes