Automatic PTO Accruals
Set monthly, bi-weekly, or annual accrual rules per employee or team. The PTO tracker calculates and updates balances automatically — no manual spreadsheet updates needed.
Free forever · No credit card required
Free PTO Tracker for Teams
That Actually Works
Stop managing PTO in spreadsheets. Day Off is the free PTO tracking software that automates balances, accruals, and approvals — so HR teams spend less time on admin and more time on people.
Trusted by 50,000+ companies · Free PTO tracker forever · Set up in 5 minutes
PTO Tracking Software
Every PTO Balance, Request & Approval in One Place
Your employees see their PTO balance before they request. You approve in one click. The whole team sees who's out.
PTO Tracking Software Features
Everything Your PTO Tracker Needs to Do
From accruals to carryover to approvals, our PTO management software handles the full lifecycle of employee paid time off.
Real-Time PTO Balances
Employees always know how much PTO they have. Balances update instantly when requests are approved. No more "how many days do I have left?" emails to HR.
PTO Carryover & Reset Rules
Configure carryover limits, maximum PTO balances, and automatic reset dates. Enforce your company's "use it or lose it" or carryover policies automatically.
One-Click PTO Approvals
Managers receive instant notifications when an employee requests PTO. Approve or decline directly from email, Slack, Teams, or the mobile app — no login required for approvals.
Team PTO Calendar
See who has PTO approved across the entire team at a glance. Spot scheduling conflicts before approving requests. Sync automatically with Google Calendar and Outlook.
PTO Reports & Analytics
Generate PTO usage reports by employee, team, or department. Export to Excel for payroll. Identify patterns, plan coverage, and stay compliant with your PTO policies.
Why teams choose Day Off for PTO tracking
The PTO Tracking Software That Saves HR Hours Every Week
Manual PTO tracking costs HR teams hours every month. Day Off's PTO management software automates the entire process — from request to approval to reporting.
- Replace error-prone PTO spreadsheets with an automated system
- Employees submit PTO requests in seconds from web or mobile
- Automatic email and Slack notifications keep everyone informed
- PTO balances update in real time — no manual calculations
- Supports unlimited custom PTO types: vacation, sick, personal, comp time
- Multi-level approval chains for companies with complex hierarchies
Get started in minutes
How the PTO Tracker Works
Set up your company's PTO policies once — the tracker does the rest automatically.
Configure PTO Policies
Define your PTO types, accrual rules, carryover limits, and approval workflows. Import your team or add employees manually. Takes less than 5 minutes.
Employees Request PTO
Team members see their current PTO balance and submit requests in seconds via the web app or mobile app. They get instant confirmation once approved.
Approve & Track Automatically
Managers get notified instantly and approve with one click. PTO balances and the team calendar update automatically. Full audit trail for compliance.
Integrations
Connect Your PTO Tracker to the Tools You Use
Day Off syncs PTO with your calendar, Slack, and HR tools so the whole team stays in the loop automatically.
Google Calendar
Outlook Calendar
Slack
Microsoft Teams
Google Workspace
REST API
REST API
Customer reviews
HR Teams Love Our Free PTO Tracker
Join 50,000+ companies who track PTO with Day Off every day.
"Getting our 30 employees set up on the PTO tracker was fast and easy. The developers are very responsive. It replaced our PTO spreadsheets instantly and the team loves it."
"I love that it integrates with my calendar, and the email nudges that allow me to easily approve PTO. It freed up so much time — no more back-and-forth emails about PTO balances."
"Day Off solved our PTO communication gap completely. Tracking staff PTO is now effortless — no spreadsheets, no confusion. The mobile app makes it easy for everyone."
FAQ
PTO Tracker — Frequently Asked Questions
Common questions about our free PTO tracking software.
What is a PTO tracker?
A PTO tracker is software that manages paid time off for employees. It tracks PTO balances, accruals, requests, and approvals automatically — replacing manual spreadsheets and email chains.
Is Day Off a truly free PTO tracker?
Yes. Day Off has a free plan forever with no credit card required. You can track PTO for your entire team, set accrual rules, manage approvals, and run reports — all for free.
Does the PTO tracker support different accrual methods?
Yes. Day Off supports monthly, bi-weekly, and annual PTO accruals, as well as lump-sum allocations. You can configure different accrual rules per employee type or seniority level.
Can the PTO tracker handle carryover and rollover rules?
Yes. Configure maximum PTO carryover amounts, automatic balance resets at year-end, and expiration dates for unused PTO — all per leave type or per employee group.
Does the PTO tracker work for remote and global teams?
Absolutely. Day Off supports multiple time zones, national holiday calendars for 60+ countries, and multiple currencies — making it ideal for distributed and international teams.
How does the PTO approval process work?
Employees submit PTO requests in the app. Managers receive instant email, Slack, or Teams notifications and can approve or decline with one click — from any device, no login needed for email approvals.
Start Your Free PTO Tracker Today
Join 50,000+ companies that have replaced their PTO spreadsheets with Day Off. Free forever, set up in minutes.
Free forever · No credit card required · Set up in 5 minutes