Shared Team Vacation Calendar
Every approved vacation shows on a shared team calendar, filterable by team or department. Employees can see who else is off before they submit a request — reducing conflict from the start.
Free forever · Trusted by 50,000+ companies
Free Vacation Tracker
Plan Team Time Off with Confidence
Day Off is the online vacation tracker that makes team time-off planning effortless. Employees request vacations in seconds, managers approve in one tap, and everyone sees who's off — preventing conflicts before they happen.
Free vacation tracker forever · No credit card required · Set up in minutes
Online Vacation Tracking
See Every Vacation, Every Absence, All in One Calendar
A shared team vacation calendar means no more "who's off this week?" — everyone sees approved vacations at a glance, from any device.
Vacation Tracking Software Features
Everything Your Team Needs in a Vacation Tracker
From the first vacation request to team coverage planning, Day Off helps managers and employees handle time off without conflict or confusion.
Fast Vacation Request & Approval
Employees submit vacation requests in seconds from web or mobile. Managers get an instant notification and approve with one click — from email, Slack, or the app. No friction, no back-and-forth.
Vacation Balance Tracking
Every employee sees their remaining vacation days in real time — before they even submit a request. Balances update automatically when requests are approved. No manual calculations, ever.
Conflict Prevention & Coverage Rules
Set minimum team coverage requirements to prevent too many people taking vacation simultaneously. Day Off warns managers about coverage gaps before they approve conflicting requests.
Public Holidays by Country
Vacation trackers that ignore public holidays miscalculate balances. Day Off automatically excludes public holidays in 60+ countries when calculating vacation duration — accurate every time.
Mobile Vacation Tracker App
Available on iOS and Android. Employees submit vacation requests and check their balance on the go. Managers approve from anywhere. Vacation planning has never been this easy.
Why teams choose Day Off for vacation tracking
The Vacation Tracker That Keeps Your Team Covered All Year
Vacation scheduling is hard when you can't see the big picture. Day Off gives managers full team availability visibility so every vacation approval is an informed decision — not a guess.
- Team vacation calendar prevents double-booking and coverage gaps
- Employees see remaining vacation balance before they request
- Managers see team availability before they approve each request
- Vacation syncs automatically to Google Calendar and Outlook
- Carryover rules enforce your "use it or lose it" vacation policy
- Works for office, remote, and hybrid teams across multiple locations
Get started in minutes
How the Vacation Tracker Works
Three steps to stress-free vacation planning for your whole team.
Set Up Vacation Policies
Define vacation entitlements, carryover rules, and minimum notice periods. Add your public holidays and set coverage requirements. Your team is ready in under 5 minutes.
Employees Request Vacation
Team members check the shared calendar to avoid clashes, then submit vacation requests from web or mobile. They see their balance and available days instantly before submitting.
Approve & Plan Coverage
Managers see team availability before approving. Approve with one tap. The team calendar updates instantly and syncs to everyone's Google Calendar or Outlook automatically.
Integrations
Your Vacation Tracker, Synced to Every Calendar
Approved vacations appear automatically in Google Calendar, Outlook, Slack, and Teams — so your team always knows who's off without checking another app.
Google Calendar
Outlook Calendar
Slack
Microsoft Teams
Google Workspace
REST API
REST API
Customer reviews
Teams Love Planning Vacation with Day Off
Join 50,000+ companies who use Day Off as their team vacation tracker every day.
"Day Off is very easy to use for everyone. We love how it integrates with Google Calendar so everyone can be aware when people are on vacation. Simple but efficient."
"Excellent vacation tracker — it freed up so much time and resource. Calendar integration and the email approval nudges are brilliant. The team grew faster once vacation planning stopped being a headache."
"The vacation tracker solved our staff communication gap instantly. Tracking who's on vacation used to be impossible — now it's completely effortless. Highly recommended."
FAQ
Vacation Tracker — Frequently Asked Questions
Everything you need to know about our free online vacation tracker.
What is an online vacation tracker?
An online vacation tracker is an app that manages employee vacation requests, tracks remaining vacation days, shows team availability on a shared calendar, and syncs approved time off to your existing calendar tools.
Is Day Off a free vacation tracker?
Yes. Day Off is completely free for teams of any size with no credit card required. You can track vacation requests and balances for your whole team — unlimited — at no cost. Forever.
How does the vacation tracker prevent scheduling conflicts?
When a manager reviews a vacation request, Day Off shows who else on the team is already off during that period. You can also set minimum coverage rules that automatically block approvals when too many team members want the same dates.
Does the vacation tracker handle public holidays?
Yes. Day Off automatically excludes national public holidays (60+ countries) when calculating vacation duration. Employees in different countries can have their own local holiday calendars applied automatically.
Can employees request partial-day vacations?
Yes. Day Off supports full-day, half-day (morning or afternoon), and hourly time-off requests — giving your team the flexibility to take partial vacation days when needed.
How does the vacation tracker sync with Google Calendar?
Once connected, every approved vacation request automatically creates a calendar event in the employee's Google Calendar or Outlook Calendar. The event is also visible on a shared team calendar so everyone stays in sync.
Start Your Free Vacation Tracker Today
Join 50,000+ companies planning team time off with Day Off. Free vacation tracking forever, no credit card required.
Free forever · No credit card required · Set up in 5 minutes